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The Intelligent Management System For Your Facility

Calpendo is a facility management system.

  • Best-in-class online scheduling calendar with configurable rules to control who can book what and when.
  • Keep track of what each booking is being used for.
  • Flexible management of users, projects and resources.
  • Automated and targeted email notifications.
  • Fully-featured reporting system for billing, auditing and analysis.

Calpendo can be configured by you so you are in control of how it works.

Bookings Scheduler

Schedule activity on your equipment, rooms and other bookable resources using an integrated calendar.

Projects

Keep track of what each booking is being used for by using Calpendo's projects.

Your projects can be configured to record whatever information you require, such as payment information, limits on how much time can be booked, safety information or ethics approvals where appropriate.

Intelligent Rules

Intelligent customisable booking rules allow you to control who can make what bookings and when. Users will be able to make bookings themselves while Calpendo enforces your bookings policies.

Programmer Not Required

Calpendo can be configured to provide bespoke behaviour, without needing a programmer to set it up.

Electronic Log

Calpendo can record the actual usage of your resources as well as the bookings.

This will allow you to generate billing information from either bookings or actual usage or a mixture of the two.

Getting Information Out

Calpendo has a flexible search and reporting tool that allows you to interrogate your data and obtain the information you need for billing and auditing etc.

Email Notifications

You can arrange for an email to be sent in response to any change in the database, and you have full control over who each email goes to and the content of the email. For example, you might want to send an email when some bookings are cancelled.
Easily Manage Bookings Schedule

Easily Manage Bookings Schedule

Calpendo can be configured to control bookings automatically, so that end users make their own bookings while Calpendo enforces your facility’s policies. This means that much of the administration can be delegated to Calpendo so that there is less need to manage things manually.

Easy to Use

Easy to Use

Regular users find that Calpendo is very easy to use; making and viewing bookings is as easy as using a Google calendar.

Meet Changing Requirements

Meet Changing Requirements

Calpendo is very flexible and can be configured to behave the way you want. This means that as your facility grows and your requirements change, you can change Calpendo’s configuration to match your new needs.

Manage Projects

Manage Projects

Keep track of the projects or studies that use your resources.

Interrogate Your Data

Interrogate Your Data

Look at your data in ways that make sense to you by using the built-in ad-hoc search and report facilities that let you filter the data using simple or complex ways.

Billing

Billing

Generate reports showing how much time has been used and by whom, how much they should pay and what accounting code to charge.

Calpendo features:

Intelligent Rules

Intelligent Rules

Tell Calpendo about the booking rules you want to use, and it makes sure your users follow them.Read more

Getting Information Out

Getting Information Out

Search for the information you need and generate reports that can be run manually or scheduled to be sent regularly by email. Send automatic emails that can be triggered by any change in the database.

Read more

Data Customisation

Data Customisation

Add your own properties to bookings, projects, resources and almost all other data types.Read more

Permissions

Permissions

A flexible and fully-featured permissions system means you have fine-grained control over who can see or change which data, and how they are allowed to change it.Read more

See how Calpendo makes life easier for:

Facility Manager

Facility Manager

Facility managers are given complete control of how their Calpendo works, and can have what they need both now and in the future.Read more

Finance Department

Finance Department

Calpendo is very flexible in the pricing you can set up, and it’s easy to create reports to extract the information you need to charge the right amounts to the right funds..Read More

IT Department

IT Department

IT departments love Calpendo because it is very flexible and does what you need, while your users will find it very easy to use.Read more

Bookings Moderator

Bookings Moderator

In some facilities, all booking requests are sent to a single person whose role becomes difficult and stressful as your facility becomes busy.Read more

Regular Users

Regular Users

Regular users who will find it very easy to see what bookings there are and to make bookings.Read More

Replacing a Simple Calendar

Replacing a Simple Calendar

Calpendo makes a lot of things much easier than using a free calendar such as a Google or Yahoo calendar.Read more